Get Storing and Retrieving Information Super Series, Fourth PDF

By Institute of Leadership & Mana

ISBN-10: 0080498264

ISBN-13: 9780080498263

ISBN-10: 0750658940

ISBN-13: 9780750658942

With 40 good established and simple to stick to subject matters to choose between, every one workbook has quite a lot of case stories, questions and actions to satisfy either somebody or organization's education wishes. even if learning for an ILM qualification or trying to increase the talents of your staff, large sequence presents crucial ideas, frameworks and strategies to aid administration and management improvement. *Developed by means of the ILM to help their point three Introductory certificates and certificates in First Line administration *Well-structured and straightforward to keep on with *Fully revised and up-to-date

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Additional resources for Storing and Retrieving Information Super Series, Fourth Edition (ILM Super Series)

Sample text

Answers to these questions can be found on page 97. 46 Session B 5 Summary ᭿ Storing information so that it is easy to retrieve means: ᭿ ᭿ sorting and organizing the information into meaningful categories and being consistent about its content; putting it into the right places promptly and regularly. ᭿ Folders can be organized in various ways, for example by name, by date, or by geographical region. Information within folders will be further organized, usually alphabetically, numerically, or chronologically.

5 Chronological classification A chronological system arranges information by date, usually with the oldest document at the back. Correspondence is usually filed in this way. 6 Numerical classification Numerical sequence Numerical sequence is appropriate for standard pre-printed documents. For instance, invoices are numbered, so if you need to check one you just have to know the number (this may be given to you by the person making the enquiry or you may be able to look it up in the customer’s account).

With so much information coming in important items can easily get lost forever. That’s why you need a system, and being systematic starts with the way you sort and organize your information. Unless information is organized in some way its users will not know where it is and how to retrieve it later when it is needed. The first parts of this session describe the various systems of classification, indexing and cross-referencing commonly found in organizations: much of this applies to both manual and computer systems.

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Storing and Retrieving Information Super Series, Fourth Edition (ILM Super Series) by Institute of Leadership & Mana


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